Develop an invitation list. Include all sprint participants and key stakeholders within the agency
If you have the capacity to organize a larger event, some outside stakeholders to invite might include funders, community organizations, and representatives from other agencies or parts of government
Set up and send your invitation. If it is permitted by your agency, Splashthat is a free option for well-designed templates and a good back-end RSVP management system
If your event will be held virtually, consider what platforms are available for use by your agency.
Take into consideration attendee capacity and screenshare capabilities
Identify a keynote speaker(s) who will kick-off the event and speak to the significance of the sprint. Keynote speakers could be members of the TOPx facilitation team or senior agency officials
Identify sprint participants to speak about their experience or the products they built
Coordinate with your agency’s Communications team to ensure the event will be publicized and highlighted in agency communications, social media, etc.
Tell us about your methods and experience with TOPx. Reach out to the TOP team to tell us about your methods and experience with TOPx
Develop ways for sprint participants to stay in touch with your agency and one another. This could include a Slack channel, email communications, and/or periodic check-in calls
To track product impact, ask tech teams to periodically report back to you on the metrics they collect (e.g., number of downloads, number of users)
Consider opportunities to further support tech teams post-sprint, including launching a Prize Challenge within your agency, or offering grant or contract opportunities for promising products
Connect participants with post-sprint opportunities facilitated by the Census Bureau TOP team.